Tips for Crafting Your Auction Donation Letter. Sample letter 2. Track supporter activity and build relationships all in one place. Use these three simple steps to find more donations and to hold the best auction event in the history of your organization! Auction items can be picked up by staff members or volunteers. . Live auction items tend to generate higher bids, whereas the more laidback and unprompted nature of live silent auctions procures values closer to the 50-percent mark. Once you have compiled your list, put together a simple letter asking for auction donations for your event. Create your signature and click Ok. Press Done. 3. Requests will only be considered from organizations within the Central Texas area. Please fill out this form at least 1 month before the event date. Please provide information on your good work and tell us how you will acknowledge this donation at your event. Opening sentence. In order to make this event a true triumph, we want to ask for your help. To help you start the process of writing a silent auction donation request letter, well cover: Though many different types of organizations send out donation request letters, there are core elements to writing a great letter. Attachment. To request the Feld Donation Document, please email customerservice@feldinc.com. 01. to lighten the load for your team. Would you be willing to donate [specific item, service, or experience donation] to help our cause? })(); Like all packages, the cost will depend on the features included. INSPIRE. 03. Call us at: (201) 492-4294. Winemaker tour & tastings. Whole Foods. All donation requests are reviewed weekly. We typically make a decision within a week of receiving a request. Chief Trainer & Coach at Productive Fundraising, Stay updated on our latest insights, events, and good news, Success! REQUEST 21 DAYS IN ADVANCE. Give real life examples of your organizations needs. . Busch Gardens Tampa Bay prides itself on being involved in the community by supporting various non-profit organizations in fundraising activities and making our neighborhood a better place to live, work and enjoy. Choose My Signature. View the total amount committed and paid to online auction items, fixed priced items, and direct donations to your paddle raiser in one place; Quickly see a real-time feed of all the bidding and donation activity; Filter your dashboards or quickly access out-of-the-box reports that give you insights into how your online auction is going Write Powerful Donation Request Letters. wine tastings, luxury trips and other fabulous experiences. Gringo's Tex-Mex is a casual dining chain in Texas, serving a variety of Tex-Mex dishes and drinks in a casual atmosphere with outdoor seating and live music. In the last year alone [statistic about the need that your organization addresses]. Register. 2. The organization requesting the donation will be contacted by email, regardless of whether or not the request is approved. Gas for a year (52 gift cards worth $50 each) Family trip to a lakeside cabin. Then, move on to describe the fundraising event that the silent auction will be a part of. Do more good with a complementary auction basket! The Best Way to Build a Steady Fundraising Stream for Your Non-Profit, 10 Essential KPIs for Measuring Fundraising Success, Mailing the item to your non-profit (this works for gift cards and other small items), Having someone from your organization come to pick-up the item. Finally, talk to any other key supporters who might be interested in helping you find auction items, including donors, volunteers, and staff members. These can include hotel stays and airline tickets, plus guidebooks or certificates for great local activities. Take your fundraising efforts to the next level with a Givebutter Expert. Auction items can be picked up by staff members or volunteers. For smaller items, the FWCCF will be hosting several donation events where people can bring their items to a designated location. Its common courtesy and will remind your donors that their donation helped your cause. Dont assume they know what youre looking for. Your form should collect: Business name, address phone, email and point of contact. Maximum 4000 characters. Create some intrigue and mystery to encourage them to keep reading (e.g., Marci stepped into my office with a big problem.). Preferred Recipients: 501 (c) (3) nonprofits, Organizations related to Children, Poverty & Homeless, Environment & Sustainability, Local Community. Gringos Tex Mex donates meals and auction & raffle. Learn more about the world's most people-centric fundraising platform. He is a top-rated speaker, master trainer, and coach. Set the stage . In addition, our hunting trips donations are available for live auctions, silent auctions, raffles, or online auctions. Sure it feels great for the business owner to help a charity in need, but it sweetens the deal if you show the merchant a marketing related benefit. Due to the timing of our event, donation requests must be submitted by February 1st for the current year's event tickets. While making a wish list is an important strategy in the process, requesting these silent auction items is where the real work comes in! This black-tie gala will be held on Saturday, May 9 at 6:30 PM at the Ritz Carlton Miami Beach and promises to be a fun . We have included a sample auction donation form to help you craft your very own. What would you like us to donate? To request the Wheel of Fortune donation for your benefit auction, write to: Wheel of Fortune 10202 W. Washington Blvd. The Ritz-Carlton Donation Request. Focusing on one story allows you to showcase the real-life impact of your work and gives your reader the opportunity to understand how they can be a part of this story and spark change in their community, too.. CONTRIBUTE. Let's walk through a few of our favorite items for live charity . Have a fundraiser or organization event coming up? To show how much we appreciate your support, wed be happy to provide [incentive]. Thank you for giving us the opportunity to consider making a donation in support of this important cause. Charity Fundraising Auction Tips and Guides, Click here for a sample auction donation letter. Only enter if your organization has a 501(c)(3) status. [Organization name] would also love to have you at the event! For a live auction to be a success, you need very desirable items, generous bidders, and a skilled professional auctioneer. To learn more about the power of host committees, read How to Raise More Money at Your Non-Profit Events). The calls should be made about 1-2 weeks after the letters are received by the businesses on your prospect list. Cedar Point in Sandusky, Ohio, is A Place Like No Other. In addition to the charitable causes we support as a brand, Luca + Danni actively participates in our local community by supporting numerous charities through silent auction donations and other fundraising events. Please provide information on your good work and tell us how you will acknowledge this donation at your event. 4.1 Send more than one online donation request. To submit a request for an auction item, please complete and submit . Submit Application. It is suggested that requests be submitted at least eight weeks in advance of the fundraising event. Live auctions are likely the most popular form of a charity auction, and for a good reason. live auctions, seating management, and more. Then, ask your event host committee to do the same. Check out real campaigns on Givebutter, both past and present. You can explore local, regional, and national companies that donate to silent auctions and find a good match for your next event. We regret that we are unable to fulfill every request we receive. Charity Fundraising offers exclusive and fully customizable VIP Experiences and Vacation Packages that are no-risk auction items that will provide a lively auction and drive funding for your cause. OneCause's Wrigley Field silent auction donations has a suggested retail value of $5,855, but your nonprofit will only pay $2,795 to auction it off! To do this, be sure to give yourself plenty of time (3-6 months) to submit donation requests and secure your prizes before you want to start promoting the drawing. Our team is planning [something new/a fantastic event], so get excited. . Due to the overwhelming amount of requests, memorabilia is limited to . #3 - Follow-Up with Phone Calls. Please dont hesitate to contact me at [phone number/email]. Pro tip: Include a P.S. The Ritz-Carlton 888-707-9325. . Are you part of an organization in need? We cant thank you enough for supporting us as a frequent donor and volunteer.. Signed memorabilia. The donor must be able to show, however, that he or she knew that the value of the item was less than the amount paid. Update your cookie settings for this site. Contact Charity Fundraising today! Live and breathe software development with excellent analytical, development, and debugging skills and partner with industry-leading organizations for delivering next generation of machine learning technology into the hands of millions. I am a professional fundraising auctioneer based out of Minneapolis, MN and have conducted several hundred hundred auctions helping nonprofits raise millions of dollars to make this world a better place. These items could include donations from the companies where they work (or businesses that they own), as well as other items such as sports tickets, collectibles, gift baskets, etc. Attach your organization's letterhead or proof of 501(c)(3) status as a single PDF or Word document. The address you include on the form is the address the donation will be mailed to. Work with us to empower the next billion changemakers. Just answer 9 simple questions and we will immediately approve your request. To do this, begin your letter with a brief, attention-getting story about how your organization has helped one person in particular., You dont have to include real names or defining detailsin fact, please do not include personal information unless you have express permission to do so from the person whose story youre telling. Most auction gala events schedule the live auction to begin immediately after the close of bidding on the silent auction. Retail values range from $8,000 to $12,600 (CAD$10,700 to CAD$16,800) and are available to non-profits at no additional cost. Set a date and book a venue. After clearly stating what youre asking for from your donors, its time to introduce the why. Include the impact that your reader can make and how it will benefit them by outlining: Including the why behind your request often distinguishes your request from others and builds a connection between your potential donor and your cause. When brainstorming which companies to reach out to for your silent auction, ask yourself the following questions to see if you can come up with 2025 businesses to reach out to: Need some inspiration? Gain the very best items in an efficient manner from commercial vendors from around your community. Silent Auction Item Ideas Registration can be found here [link to register] or you can reach out to me by phone or email. Airline gift certificate. Learn from fundraising experts and connect with other changemakers. If not, you can simply give donors a list of ideas that might appeal to your audience and let them choose which basket they would like to provide. All fields are required unless indicated otherwise. By [date], we are launching [upcoming project or event] that will bring [impact of event] to our community. Attach your organization's letterhead or proof of 501 (c) (3) status as a single PDF or Word document. We welcome donation requests for Donation Boxes of Socks to support special events such as fundraising dinners and Buddy Walks. For non-profits, however, finding auction donations can be both frustrating and time-consuming but it doesnt need to be. It would also be helpful to understand your fundraising goals. : - optional. Soliciting donations for a silent auction is a straightforward process, but its one that requires consistent effort. The organization requesting the donation will be contacted by email, regardless of whether or not the request is approved. Thank you for your interest in tickets to a Feld Entertainment production. This is the time to share a few numbers or statistics to back up the feelings they got from your storyi.e., that your organization is making a positive impact in your community. It would also be helpful to understand your fundraising goals. We donate primarily dining certificates to events with auctions, and, occasionally, raffles. 1. are a customer of or personally know the owner or manager. Be sure to include a phone number and e-mail address that people can use to contact your non-profit to arrange for pick-up of auction items. People like to attend events and browse auction items and they get a kick out of competing to win experiences, gift cards, sports memorabilia, and other items at those events. With your procurement team on the ground scoping out items, it's time for your event planning team to start organizing . Given the differences between live and silent auctions, the fundraising ideas that drive the events differ. The letters are the first introduction to individuals and businesses that youre having an event, need silent auction items, and what recognition and visibility is included for auction donors. Donor CRM; Request Demo; Dec 17, 2019. You are asking your reader for a significant donation on behalf of your cause, so make sure it motivates them to act. Item name, description, fair market value and delivery method. Be sure to give your board, host committee, and other key supporters everything they need to successfully solicit auction donations on your behalf, including information on your non-profit and the event you are holding, clear instructions on how to contribute an auction item, a number they can call to have a staff member come to pick up the item, etc. that repeats your request! MORE. Including a silent auction can take your special event to the next level, but it requires your nonprofit to solicit awesome items for guests to bid on. Create unlimited donation forms designed to delight donors. Donation request letters are essential for building your auction. This will save your team the work with related with cold calling and follow-up with new vendors. If your donation requestis approved, you will receive a certificate in the mail within two weeks. It'll help guide and inspire everyone throughout the procurement process. Auction Item Donation Form Information. Jamie F. Hope Chest for Breast Cancer GiveSmart is easy to use and ideal for virtual events and can be used for in-person events to manage the silent auction, seating charts, and check-in to the event. Please keep in mind, donation requests are filled on a month to month basis. Submit a donation request to Cedar Point using ApproveForGood. Accept in-person donations, check in event attendees, and get live campaign updates from any mobile device. 5. For businesses, address the decision maker for requests (i.e. Check your inbox, good news is on its way . For example, a charity may publish a catalog, given to each person who attends an auction, providing a good faith estimate of items that will be available for bidding. This information will be important for creating online item descriptions or bid sheets. One-week timeshare. Just remember that. Get the e-book, plus weekly tips in our fundraising newsletter! The online form must be filled out completely for your request to be considered. The final step for supercharging your auction event is to follow-up on your auction mailing with phone calls. Have any questions? What they donate: Depends on request, e.g. Live auctions: Live auctions are essentially a type of live performance. Multiply Your Impact. Raise more for your mission with interactive fundraising pages. Brainstorm all your dream items, write them down, and share them with your procurement team and board members. 5. We'll review all requests from federally-licensed 501 (c) (3) non-profit . As a [business leader/community leader], you know how costly large initiatives like ours can be. Page Last Reviewed or Updated: 05-Jan-2023, Request for Taxpayer Identification Number (TIN) and Certification, Employers engaged in a trade or business who pay compensation, Electronic Federal Tax Payment System (EFTPS), Treasury Inspector General for Tax Administration. Within the gates of Walt Disney World? Donors who purchase items at a charity auction may claim a charitable contribution deduction for the excess of the purchase price paid for an item over its fair market value. We are pleased to assist your organization with ways toyour hunting donation request. Custom Artwork. Silent auction donation request letters can help. The types of businesses that typically donate to silent auctions are those looking to expand their customer base and show off their products.. . Please provide information on your good work and tell us how you will A concise description of your organization's work and silent auction event. Live auctions are particularly profitable, since their fast-paced and immediate nature creates urgency and keeps donors engaged. Attach your organization's letterhead or proof of 501 (c) (3) status as a single PDF or Word document. Edit your silent auction donation request online. In your donation request letter, include: Always, always, always be sure to thank auctions item donors. A step-by-step guide for writing silent auction donation request letters and top tips for finding companies that donate to silent auctions. Auction Donation Request. Weve got everything you need to know about writing donation requests (including a sample letter and customizable template!) Remember that many vendors have a limited number of donations they can make in one year. Adding these phone calls to the process could boost the number of items you receive for your auction by 20-50%. Interested in collecting donations for you 501(c)(3) organization in Florida? Please include your nonprofit certification number with your request. Thank you! Create an auction item wishlist. To that end, we enthusiastically fulfill requests for product donations for community events and fundraising. Weve also included a sample letter to show you what this template looks like in action. Oops! 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